Administration Assistant

Job Specification

  • Administration Assistant / Operations Assistant
  • 40 hours per week.
  • Monday to Friday 0830 to 1630 with flexible working hours. 30 minutes paid lunch.

We are currently looking to recruit an Administration Assistant/Operations Assistant to work in our friendly office in Totton, Southampton. 

We are a small, growing team, so you may be required to carry out other duties when needed. Your flexibility and “can do” attitude are essential for this role.


Administrative/Operations Assistant is required for our busy, expanding, refrigeration company and will be based at our office at Totton, the focus will be:

  • Carrying out general administrative tasks associated with the Service Department.
  • Keeping track of stock and placing orders to ensure stock levels.
  • Arranging and tracking deliveries direct to client sites.
  • Answering internal and external calls.
  • Assisting the sales/marketing team when required.
  • Creating quotes and purchase orders as required.
  • As part of a small team there is a general level of additional support. required for your colleagues.
  • On the job software training will be provided.

    Candidate Requirements

    • Good Maths and literacy skills.
    • IT literate.
    • Calm under pressure.
    • Excellent communicator across all colleague levels.
    • The role will be fast-paced and challenging therefore you must have an adaptable and flexible attitude and approach, be prepared to work alongside your team and be driven to achieve a high level of service
    • Customer/client service focused.
    • Good organisational skills and ability to manage own time effectively within a fast-paced environment.


      • Relevant office-based administration experience.

      • An aptitude for administration management and processes, with experience of working within a busy Service Department.

      • Intermediate knowledge of Microsoft Office.

      • Working knowledge of a financial software package (Xero, Quickbooks etc).


      • Company pension scheme.
      • On the job training.
      • External training of your choice (operational management, accountancy etc).
      • Flexible working hours.
      • Career progression.
      • 20 days paid holiday plus bank holidays.


      £24,500 per year depending on experience. Initially.


      If you’re interested in this role, please send your CV to 



      ABOUT US

      Ice Cool Servicing Ltd are a UK supplier, and service provider of reliable and environmentally-friendly ice machines and ice storage and transport systems for the display of fine foods, food processing and medical applications. Not only do we offer Manitowoc and Hoshizaki commercial refrigeration equipment, but we are also the main UK supplier of Follett ice machines.

      Ice Cool Servicing philosophy

      Need Help?

      If you want more information about the job, or the company, then please do not hesitate to contact us. 

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